Creating a new opportunity

Are you looking for artists for an exhibition, a residency, or other type of creative opportunity? Then take a look at our step-by-step tutorial on how to create your online opportunity form that will make managing your submissions so much easier.

First steps

In order to create an opportunity you’ll first need to register. You can do this on the registration page here.

If you’ve already registered, log in and you should be taken to the "my account" page. If this doesn't happen, click on “my account” on the top-right of the page.

If you haven’t created an opportunity yet, you’ll see the "Create a new opportunity" button at the top of the page. If you click on this will be taken you to the “my opportunities” page. You can also find this by clicking on "Opportunities" underneath the main navigation.

My opportunities page

The “my opportunities” page lets you create and manage your opportunities; past and present. This page contains a list of any opportunities you have already created, and allows you to update and maintain these opportunities whenever you want. 

Click on the “create a new opportunity” button to start creating your opportunity.

Create an opportunity

You'll need to provide some basic information on your opportunity before we can create it. The first page will ask you for the name you want to create your opportunity under. This could be your own name or an organisation name. If you haven't added an organisation name to your profile, you can do this by going to "Account settings" underneath the main navigation, and clicking "Manage my organisations".

You will need to add the name of your opportunity. Try to keep it clear and specific eg. Call for photographic artists for a London-based exhibition makes it clear who the opportunity is aimed at and will attract more attention from potential applicants. 

You will also need to check the box to say that you agree to accept and review submissions made through CuratorSpace. 

Once you have done this, click the "next" button to proceed to the next page.

Type of opportunity

 

 

Next you will need to select the types of submissions you want your opportunity to be able to receive. You will see a list all of the possible submission types listed on this page (as shown below).

If there is a question mark next to the submission type, this means that you can preview the submission form. Click on the question mark, and you will see an example of the submission form.

Tick the check boxes next to the appropriate submission types and click "next" to proceed.

 

 

, the deadline, the venue, and the city, region and country in which the opportunity is taking place. Only the name and deadline are required. You will also be asked if you want to allow applicants who have had their submissions accepted to be able to add information to their submissions after the deadline has passed.

Preview your opportunity

You will now see a preview of your opportunity (see below). This will not be visible to any applicants until you have published the opportunity, so feel free to play around with the opportunity, or come back later to finish.

This preview allows you to see and update all of the details of your opportunity. To amend the details you provided when you first created the opportunity, click on the "change opportunity details" button (see above). To change the types of submissions you want the opportunity to be able to receive, click on "update submission types" (see above).

However, there are a few more things you have to do before you will be able to publish this opportunity on the website. Firstly, you will need to enter an introduction and then provide a detailed description. You can also upload images, and specify some frequently asked questions, but these are optional.

Opportunity introduction

The opportunity introduction is the content that appears on the opportunity listing page (if you elect to have your opportunity listed publically) and above the opportunity on the main details page. To define your opportunity's introduction, click on the "add introduction" button.

This will cause a pop-up to appear (as shown above) which will allow you to enter some text for the introduction. After you've entered your text click the "save" button. Your amends will immediately be saved and you will see the text on the opportunity preview page.

Opportunity description

The opportunity description is the main body of information about the opportunity. This will appear beneath the opportunity introduction on the home page, and should provide an overview of the opportunity. Note that the FAQs section can provide easily accessible information to anyone with questions (saving you from answering emails on the subject), so you should use this functionality where possible (see below).

Note that while it is possible to put contact details such as emails or telephone numbers in this description, encouraging applicants to submit information through the site makes your job a whole lot easier.

Directing all submissions and communication through the site means you will;

  • ensure you ask and get all of the information you need through our submission forms, without having to chase for any missed details
  • help you to keep track of your submissions and any decisions you have made relating to these
  • keep all messages and communications in once place
  • encourage artists to submit to your opportunity; CuratorSpace makes this a lot easier and more intuitive

To create your opportunity description click on the "add description" button.

This will cause a pop-up to appear (as shown above) which will allow you to enter some text for the description. In this instance, you can add links and format the text. Enter your description and click "save" to continue. The description will immediately be saved and you will see the text on the opportunity preview page.

Opportunity gallery

To add images to your opportunity, just click on the "add images" button and then select all of the images you want to add to the page through the file explorer. When you click the open button in the file explorer, you will see an upload bar showing you the progress of your file upload. Once it is complete, thubnails of the images will automatically appear in the opportunity preview page. You can view the full sized image by clicking once on the image.

Images should be JPG, GIF, or PNG format, and cannot be larger than 4MB in size.

If you want to remove an image, click on the "remove" button in the top-right. If you want to change the order of the images, just click on an image and drag it into the new order.

Opportunity FAQs

You'll notice that when you first land on the opportunity preview page the "Opportunity FAQs" tab is faded out. This is to indicate that you have not specified any FAQs. On the opportunity page itself, this tab will not appear until FAQs have been provided. You can specify FAQs easily; just click on the "Update FAQs" button at the top of the page, and you will be taken to the Update your opportunity FAQs page (see below).

Update your opportunity FAQs

This page allows you to specify some frequently asked questions (or FAQs) about your opportunity. This could cover everything from who is eligible to make submissions, through to what the selection process will be.

Screen grab of opportunity FAQs

We will automatically suggest a series of FAQs which have been specially selected based on the type of opportunity you chose earlier. Each of these FAQs have been left blank for you to fill in the answer. You can change, remove, and add your own questions to the list at any point; see below for instructions on how to do this.

If you don’t want to provide any FAQs you can also leave the answers blank and the FAQ page won’t be published in your opportunity. Just click the “skip” button at the top of the page to go to the next step.

Once you’re happy with all of the FAQs, click on the “save” button at the bottom of the page to save your changes. You will then be taken back to the opportunity preview page where you can see your changes

Changing a question

If you want to change a question, just click the "edit question" button and a pop up will appear with a text box allowing you to change the wording.

Screen grab of changing a question dialogue

Just make the changes you want, and click "Save" to save these.

Remove a question

If you want to remove a question, click the "remove question" button. You will be asked if you really want to remove the question. Click "OK" and the question will be crossed out. If you change your mind you can reinstate it by clicking the "reinstate" button.

Adding a new question

If you want to add more questions select the “add a new question” button. A pop up will appear allowing you to type your new question into a text box.

Screen grab of creating a question dialogue

Click the "save" button to save your question, and it will appear at the bottom of the page allowing you to complete your answer.

Changing the order of the questions

If you want to change the order of the questions, you can do this by clicking on the question text, and dragging the question up and down the list. This will rearrange the questions into the desired order. You should note that this new order won’t be saved until you click the “next” button at the bottom of the page.

Publish your opportunity

Once you've added an introduction and description to your opportunity you should be able to click on the "publish opportunity" button. This will cause the pop-up below to appear.

Tick the first box if you want the opportunity to be visible on the public CuratorSpace listings. This will allpw any applicant visiting the site to see your opportunity and make a submission. Note that you can always change this later on, but once an applicant has the link to the opportunity, they will always be able to access it (see below).

Tick the second box if you want to share your opportunity on the CuratorSpace social networks. If checked, we will automatically post your opportunity on our Twitter and Facebook pages.

Finally, click “publish now” to publish your opportunity.

Congratulations! You’ve created an opportunity and it is now available for people to start making submissions.

But you’re not quite finished.

Sharing your opportunity

You will be taken back to the opportunity preview page, but this time a series of social media icons can be seen. Clicking on any of these will let you share your opportunity on your social networks. You can also share the link shown at the top of the preview page on any art listings websites or other social networks.

Note that the sharing functionality uses the native Facebook, Twitter, and Google+ sharing systems. We do not have access to any of your details, and anything you enter will be pushed directly through to them without going through any of the CuratorSpace systems.

Public listings

You can remove or add your opportunity to our public listings at any point by clicking on the "remove from public listings" or the "add to public listings" button on the opportunity preview page. If the opportunity is not listed, the only way an applicant will be able to access this page is if you provide them with the link directly. Note that this link can be found at the top of the opportunity preview page after your opportunity has been published.

, the deadline, the venue, and the city, region and country in which the opportunity is taking place. Only the name and deadline are required. You will also be asked if you want to allow applicants who have had their submissions accepted to be able to add information to their submissions after the deadline has passed.

More tutorials

Not another listings site

CuratorSpace isn't another listings website; it's a place where curators and organisers can use custom online forms to allow artists to apply to their opportunity. It also allows you to see and manage all submissions made to your opportunity on the website, and to contact contributors directly.

Register now and you can start making submissions and even create your first opportunity for free.