Artcore is presenting this excellent opportunity for a talented and experienced Administrator looking to play an important role in supporting our organisation.

Artcore is seeking an ethusiastic and experienced Office/ Studio Administrator to undertake administrative duties within the organisation and assist Artcore staff with developing and implementing a programme of activities for current projects while supporting each project’s aims.

Location: Artcore Derby

Hours: 37 hours per week

Salary: £16,400

Job Role:

• Effectively and efficiently assist the directors/staff with administrative tasks relating to arts and learning programmes. These include liaising with organisations/persons via meetings, telephone, and responding to email and phone queries, preparation /distribution of event schedules and project information to staff to ensure the smooth staging of events and workshops.
• To assist the directors/staff with the marketing of projects and studio facilities including liaising with artists, schools, participants, project partners and internal staff.
• To deal with incoming enquiries and act as a point of contact for individual artists, schools, participants and project partners, distributing messages and information across the organisation as required.
• To maintain and update booking forms, records, filing systems and computer files.
• Ensure monitoring, feedback and other appropriate paperwork is complete on a project basis
• To attend and oversee selected events and collect feedback from audiences and participants.
• Report and work with directors to identify key projects, upcoming tasks and their priorities.
• Responsible to open and lock up the building and report to manager as and when required.
• Support the administration of smooth running of craft shop
• Induct new volunteers and staff and give necessary in-house training and keep records.
• To support the finance officer on a weekly basis.
• To take and summarise the stock sheets on a weekly basis to ensure that materials used are accurately recorded against the respective funding/project budget.
• Maintain a record of staff holidays. 
  
  

Person specification: 

• Minimum 2 years relevant work experience
• Highly organised with strong administration skills. 
• Ability to confidently use IT, Microsoft office products (Excel and Word) Training will be given on the accounting package used at Artcore (Sage) 
• Experience of working with sessional workers and volunteers. 
• Excellent communication / organisational skills, both written and verbal 
• Manage social media, copy writing, client communication 
• Photography, Videos (Shooting, Documenting, Copying on Cloud)

Closing date for applications: Friday 26th April 2019

Potential Interview dates: Tuesday 30th April or 1st May 2019

Anticipated start date for role: Immediate start 

To apply: Please send your current CV and a covering letter demonstrating how you fit the criteria.