Sparkle: Contemporary Craft & Gourmet Food Fair 2021

Deadline: 30/09/2021  |  Published: 05/06/2021  |  Venue: Landmark Arts Centre  |  City: Teddington  |  Region: London  |  Country: United Kingdom  |  Landmark Arts Centre

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Sparkle: Contemporary Craft & Gourmet Food Fair – a high quality fine craft & food extravaganza in the run-up to Christmas at the Landmark Arts Centre bringing together designer makers from across the country plus gourmet artisan food&drink producers.

Sparkle: Contemporary Craft & Gourmet Food Fair. 19 - 21 November 2021 

Opening Hours:

Friday: 1pm - 8pm

Saturday & Sunday: 10am - 4pm

Landmark Arts Centre, Ferry Road, Teddington, TW11 9NN.

This will be one of our first 'normal' post-COVID fairs, and as such we have put in place a few changes to make the transition back to normal a little easier for both exhibitors and visitors. If you’d like to discuss these before applying, please call us.

Post-COVID transition changes

For this fair we are putting in place some changes to our usual set up. These include:

• We are removing approx. ten to twelve stands in the side aisles to make space for those exhibitors to have somewhere to sit/stand safely away from their small stands and other exhibitors; plus provide easier access for visitors. We reserve the right to add some or all of these removed stands back (as in a normal year) if regulations at the time permit. 

• We are moving set-up to Thursday afternoon & Friday morning; opening to the public earlier than usual at 1pm; and carrying on through to 8pm. This gives visitors more time to look around, and will stop overcrowding. (Priority for Friday morning set up times will be given to those exhibitors from further afield.)

• It might be that we will need to implement other restrictions such as a one-way system, social distancing and mask wearing, we will adjust as needed and follow Government guidelines at the time of the fair. You may also be asked to have hand sanitiser on your stand for visitors to use before they touch anything.

• We are also thinking ahead to possible event restrictions that may require us to ask both yourselves and visitors for proof of having had the vaccine, and/or a recent negative COVID test. We have no information on this yet but we will keep you informed as things develop.

If we have to cancel your booking due to new Government COVID restrictions you will receive a full refund, or the choice to carry forward your booking to another future event.

Criteria

The criteria for applications remain the same for all of our art-based fairs: individual designer makers whose work demonstrates creativity, innovation and quality. Applicants need to fill out the application form having selected which type/size stand they’d prefer to exhibit in (based on the stand plan). No galleries or agents accepted. You must be based in the UK to apply.

Please itemise all types of work on the application form. For example if your main discipline is ceramics then I need to know if you are going to be selling cards and/or jewellery as well. You will only be able to display items listed on your application form.


Stand Plan & Prices

Please download the current stand plan & prices here: https://landmarkartscentre.org/about-fairs/sparkle-contemporary-craft-and-gourmet-food-fair.php#exhibitor

Fair Publicity

• A printed colour catalogue including your details (inclusion in this is optional) and a map of the building will be available on the door to visitors.

• A digital version of the catalogue  will also be included on the Landmark website and sent to you. A digital invite emailed to you and to our digital database and available to download from our website.

• The fair will be featured in the Landmark’s seasonal events leaflet with 12,000 copies produced and distributed via direct mail, other venues etc. This listing will also appear in the What’s On section of our website and be publicised via email to the Landmark’s significant list of subscribers (3.4k).

• 30,000 flyers distributed around greater London with specific reference to target markets, galleries etc., and door-to-door delivery within the local area.

• AA Road signs.

• Advertisements or editorials in local magazines and newspapers.

• Advertisements in a range of creative magazines and periodicals.

• Posters, banners & flyers in the local vicinity.

• Online advertising/listings with known London and local services such as A-N, TimeOut, ArtRabbit, Arts News (Arts Council), Galleries, news outlets etc...

• A significant social media presence including Facebook, Twitter and Instagram.

Application Procedure

Please refer to the floor plan to select your preferred position within the fair. Then fill out the application form, having read all the terms and conditions below. If you are selected you will be informed shortly after the submission deadline, you will then be directed to make full payment via cheque or BACS. Please don’t send any payment before you have been allocated a stand. If you are transferring payment via our bank account, please request details and inform me when you have made the payment and I will confirm receipt by email (on a weekly basis).

An 'exhibitor pack' will be sent to all successful applicants at least 6 weeks prior to the events. This will include a number of invitations to both the private view (where admission is free) and 2 for 1 flyers. This will accompany more information and advice. We are always happy to supply exhibitors with additional flyers and posters on request until they run out for which you will need to arrange collection or send a self-addressed envelope with relevant postage.

You will also receive an 'on the door' pack when you arrive to set up your stand which will include exhibitor badges, a free wine ticket, an artist questionnaire and information about catering, sales, tickets and further instructions. Your stand will be labelled with its number and the name you nominate in advance.

Please ensure you have read all of the terms and conditions before filling out the application form. Please don’t hesitate to contact us at any time before returning the application form if you need clarification of any aspect of the fair.

Fair Timings

Thursday
1.00pm – 5.00pm - Artist arrival and set up (locals)

Friday
9.30am – 12.30pm – Artist arrival and set up
1.00pm – 8.00pm – Open to the public

Saturday
10.00am – 4.00pm – Open to the public

Sunday
10.00am – 4.00pm – Open to the public
4.00pm – 6.00pm – Artist take down

We very much look forward to receiving your submission. Please don’t hesitate to contact Abigail should you require further information or have any questions.

Terms & Conditions & any other info

Please ONLY apply online; we no longer accept paper based submissions unless there are special circumstances. This lessens the possibility of mistakes being made. Call us if you're struggling to be able to do online form. 

There is no on-site parking. Exhibitors will be emailed a drop off time for which you will be allowed to keep your vehicle on site for half an hour while you unload. Please follow the instructions of the parking attendant at all times. You then remove your vehicle to the surrounding streets (where there is free parking). You can come back to your stand and finish setting up. You must be finished setting up by 12.30pm on Friday.

You must be in the building, ready to sell to the public at the private view and for 10.00am on the weekend. The front door will be closed until 10.00am so you can enter the building from the rear via the buzzer.

Take down will be from 4.00pm on the Sunday. You must not begin to pack up until 4pm nor bring your vehicle on site until you are ready to load up. Please pack your work up before you bring your vehicle on site as this causes unnecessary congestion. There are no allocated times, all the doors will be opened (see the floor plan). As we share the area surrounding the Landmark with residents it is VITAL you do not park in a marked bay. The doors to the rear of the building will be opened, this area is for loading ONLY, we have had instances of artists getting a ticket if it looks like your vehicle is parked, doors closed and vehicle unattended, to avoid this as soon as you have finished packing your vehicle you MUST move it away from the area and follow the instructions of the parking attendant at all times.

Public admission charge will be £5 and £4 for seniors and students, free entry to Landmark members. Children 16yrs and younger are admitted free.

 • There are two types of invite, a digital one which you will be emailed and is available on the website and paper ones which you receive in the post, or can collect from the Landmark itself.  

• When a visitor comes over the weekend they will receive a catalogue, they can use this to come back to the show as many times as they wish.

• The event will be insured against public liability but the organisers cannot be held responsible for any loss, theft or damage to artist’s work or personal possessions.

Exhibitors are strongly advised to make their own insurance arrangements. We accept no responsibility for stolen work during the fair as you are deemed responsible for it for the entirety of the fair.

• Please note there is no storage other than on, or behind (if against a wall or column) your stand.

• Please itemise all types of work on the application form. For example if your main discipline is ceramics then I need to know if you are going to be selling cards and/or jewellery as well. You will only be able to display items listed on your application form.

• The building has been totally adapted for wheelchair access except for the studio space (which is only used during the fair for workshops). However please notify us in advance of any access requirements and we will endeavour to help. We have reserved parking spaces for disabled visitors, if you know of someone that is coming that this applies to please tell me in advance, I will need their registration plate details and I will reserve them a space very close to the ramp to the front door.

• Exhibitors must not bring wine to the opening; our bar/cafe will be open.

• The building has good natural light. Each stand will be individually lit with a minimum of 1 x 150w halogen exhibition light (depending on size of stand). All 2mtr and 2.4mtr wide fair stands are supplied with one 150watt exhibition light. Larger stands over 2.4mtrs wide are supplied with two 150watt exhibition lights.

• Tables & extra power sockets are available on request and for a nominal cost; but must be booked in advance. The electricity supply within the building is limited. If a power socket is agreed for your stand, it will be sufficient to power a laptop, your own credit card machine or additional low wattage lighting up to 150watts only. You must inform the Landmark Arts Centre what you intend to use the power socket for. The Landmark Arts Centre will check all power sockets supplied for extra lighting and reserves the right to remove any lighting which it deems unsuitable for the centre.

• There will be enough chairs available to you over the exhibition period if you require them just ask at reception.

• You may collaborate with another artist/maker if you wish to show in a group.

 • Stands are non-transferable.

• No dealers or agents or galleries.

The Landmark does not take any commission on sales. However, a 5% charge is levied by the bank on the use of the card machine at reception, which can be used to take customers money from sales; please note this service also incurs a VAT cost. We are VAT registered therefore we have to charge 20% VAT on the 5% commission. For example: £1000 total card payments – 5% = £50 + 20% VAT = £60 total deducted. We will issue a VAT invoice for the commission. You are strongly advised to keep your own records of sales. You will be posted a cheque shortly after the fair.

• You are welcome to use your own card machines to take payment, there is no change or commission taken by the Landmark on this. There is WIFI in the building but given its size this can be intermittent, please don’t rely entirely on this for sales.

• All work must be for sale or on commission basis, clearly priced, and displayed in a professional manner. Please don’t lower your prices towards the end of the fair.

• You may fill your space with whatever you wish (furniture, display cabinets, browsers, easels etc.), however you must not bring anything that will spill out beyond the boundaries, cause a health and safety hazard or be deemed inappropriate at a professional fair such as very inexpensive work, 'bargain bins', etc. Cordial collaboration between your neighbours is recommended, please show consideration for the other exhibitors. You will be asked to remove anything that contradicts the above.

• On the application form you will be choosing the type/size of the stand you'd prefer, if you have a specific number you’d prefer please tell us, we will try to accommodate you.

Cancellation:

• 12 weeks or more before set-up day – full refund, if stand can be re-sold, less 15% admin charge.

• 8 - 12 weeks before set-up day – 75% refund, if stand can be re-sold, less 15% admin charge.

• 4 - 8 weeks before set-up day – 50% refund, if stand can be re-sold, less 15% admin charge.

• 4 weeks or less before set-up day – 25% refund, if stand can be re-sold, less 15% admin charge.

• Within 1 week of set-up – no refund.

Please note: no cancellation is considered for refund until all the stands have been sold and if a refund is relevant it will happen after the event.

If we have to cancel your booking due to new Government COVID restrictions you will receive a full refund, or the choice to carry forward your booking to another future event.

Hanging/Set Up

• Screens supplied will be shell scheme grey polyweave fabric. 25mm thick. They have a groove running through the middle of the top elevation for hooks; should you wish to hang framed work, or other items. 

• Recommended method of hanging is using traditional picture hooks. From that comes a cord with an adjustable bottom hook. There are a wide range of products on the market see: www.picturehangingsystems.co.uk Artists are requested to use aesthetically appropriate hanging equipment, which will take at least 80Ibs of strain. You will be emailed detailed information about hanging systems once you have been selected. You need to have all your work with cord on the back. You may also use male Velcro but MUST secure this to the back of your work using a staple gun or suitable alternative. Experience has shown that the Velcro stays on the screens but can peel off the work especially over the night which results in damage. Do not use Velcro for any glazed or particularly heavy work.

• We do not supply any other hanging systems apart from Velcro which you can buy from us during set up at £2 per metre.

• You must provide your own table cloth/covering. 

• Please note you must not under any circumstances use nails or screws, Blu- Tack or any other direct adhesives as these cause damage to the fabric of the screens.


Abigail Thomas

Visual Arts Curator

 

Contact the curator
Who is eligible for this opportunity?
Our Sparkle fairs are open to individual artists & makers that make high quality craft, jewellery, decorations etc... Plus a selection of small gourmet food/drink businesses. No galleries or agents accepted. You must be based in the UK to apply.
When is the deadline?
Friday 13th August 2021 at midday.
How much does it cost?
Please refer to the Stand Plan & Price List for costs of the stands; they vary. You can download the the Stand Plan PDF here: https://landmarkartscentre.org/about-fairs/sparkle-contemporary-craft-and-gourmet-food-fair.php#exhibitor
Does the location have disabled access?
Yes, all areas of the fair are accessible.
What publicity will be provided as part of the opportunity?
Fair Publicity
• A printed colour catalogue including your details (inclusion in this is optional) and a map of the building will be available on the door to visitors.
• A digital version of the catalogue will be included on the Landmark website and sent to you. A digital invite emailed to you and to our digital database and available to download from our website.
• The fair will be featured in the Landmark’s seasonal events leaflet with 12,000
copies produced and distributed via direct mail, other venues etc. This listing will also appear in the What’s On section of our website and be publicised via email to the Landmark’s significant list of subscribers (3.4k).
• 30,000 flyers distributed around greater London with specific reference to target markets, galleries etc., and door-to-door delivery within the local area.
• AA Road signs.
• Advertisements or editorials in local magazines and newspapers.
• Advertisements in a range of creative magazines and periodicals.
• Posters, banners & flyers in the local vicinity.
• Online advertising/listings with known London and local services such as A-N,
TimeOut, ArtRabbit, Arts News (Arts Council), Galleries, news outlets etc...
• A significant social media presence including Facebook, Twitter and Instagram.
Do I need to be present?
Yes. Stands should not be left unattended.
Do you accept jewellers?
Yes we do, however as with most fairs of this nature we restrict numbers of jewellery stands. If you are not successful one year, please do apply again another year as we may be able to fit you in another time.
Is there a Cafe on-site?
Snacks, drinks, and a licensed bar available for the opening afternoon/evening. Saturday and Sunday: sandwiches, cakes, cold drinks, tea and coffee. The cafe will be in touch nearer the time to offer exhibitors a 'packed lunch'.
What is the cancellation policy?
Cancellation:
• 12 weeks or more before set-up day – full refund, if stand can be re-sold, less 15% admin charge.
• 8-12 weeks before set-up day – 75% refund, if stand can be re-sold, less 15% admin charge.
• 4-8 weeks before set-up day – 50% refund, if stand can be re-sold, less 15% admin charge.
• 4 weeks or less before set-up day – 25% refund, if stand can be re-sold, less 15% admin charge.
• Within 1 week of set-up – no refund.
• Please note: no cancellation is considered for refund until all the stands have been sold and if a refund is relevant it will happen after the event.
If we have to cancel your booking due to new Government COVID restrictions you will receive a full refund, or the choice to carry forward your booking to another future event.
What are the opening hours of the fair?
19 - 21 November 2021
Opening Hours:
Friday: 1pm-8pm
Saturday & Sunday: 10am-4pm

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